Operational organisation of the computerisation of a museum’s collections in France
The operational organization of the computerization of collections covers the steps and tools to be deployed so that the museum team can work effectively and in good coordination, on a daily basis.
Leaving the "project mode"
The implementation of the operational organization constitutes the second phase of the computerization of collections. Chronologically, it follows the «project mode» that governed the acquisition and deployment of a first or new collection management tool.
Thus, the project of computerization of collections has led you to:
- Equip and deploy within the museum a tool that meets your needs,
- Designate a database administrator,
- Manage the recovery of pre-existing data in the new tool.
Once these steps are completed, it is time to close the project and go into operational mode.
The operational organization of the computerization of collections must allow the team to “go out” of the project mode to make full use of the new equipment with methodology and dialogue.
Often neglected, this phase of concrete organization is nevertheless essential. It will take place all the better as it has been anticipated during the project itself, notably thanks to the action of the database administrator and the involvement of several users representing the different business lines, for example during the deployment tests of the tool.
Apart from a technical equipment project, this operational organization can be revised at any time in the history of the computerization of collections. It will be very timely if it is found to be difficult or if the organization of the museum changes.
What does operational organisation actually consist of?
The implementation of the computerisation operational organisation is therefore a coordination phase involving all direct users of the tool.
Its main objective is to provide the various stakeholders of the base with collaborative and shared practices to ensure the database is as relevant and effective as possible.
Practical tools to help museums in France
Thus, the establishment of a seizure charter, based on the orthodox use of the collection management tool, is an indispensable step for sharing good practices. From the quality of input, shared upstream, will result the relevance of the database, its performance and its daily reliability.
This seizure charter will usefully be based on the computerized writing of museum records, distributed by the French Museum Service. More than a standard, this reference tool makes it possible to affirm a methodology of description of collections, common to all museums in France and to the majority of the tools of management of collections of the market. The interest is to be able to adapt it to your context based on shared principles. This allows for the exchange of data between museums or shared publications, as shown in the records of Joconde, a collective catalogue of the collections of museums in France, for example.
The collection management tool is a tool designed by its designer to provide the museum of France with multiple services. Thus, the available information sections are extremely numerous and rich. The Intelligent and shared implementation of input profiles will allow you to adapt the input to the objectives collection automation.
Implementing this organization is also often take into account liabilities and consolidate data for the management and dissemination of collections.
Publications to download
Each theme is presented in a dedicated page. This page gives access to the full publication to download in pdf format.